What is a receipt?
A receipt is written proof that a payment was made. The seller issues it after being paid, and the buyer keeps it for returns, warranty claims, expense reports and tax records. It is the counterpart of an invoice: an invoice asks for money, a receipt confirms it arrived.
What a receipt should include
- The seller’s name and contact details.
- A receipt number and the date of payment.
- What was bought, with quantities and prices.
- Tax charged, any discount and the total paid.
- How it was paid: cash, card, bank transfer or mobile payment.
- Your return or exchange policy, if you have one.
How to use the receipt generator
- Enter your business details and, if you wish, the customer’s name.
- Add each item sold with its quantity and price.
- Set the payment method and any tax or discount.
- Choose Print / Save as PDF to print the receipt or send it as a file.
Good to know
- Issue the receipt only once the money has actually been received.
- Keep a copy. Numbered receipts are the simplest sales record a small business can keep.
- For a part payment, say so in the notes and state the balance still owed.
Frequently asked questions
What is the difference between a receipt and an invoice?
An invoice is sent before payment to request it. A receipt is given after payment to confirm it. The same sale often has both.
Is a receipt made online valid?
A receipt is valid when it truthfully records a real payment and identifies the seller, the date, the items and the amount. How it was produced does not matter. Creating receipts for payments that did not happen is fraud.
Can I make a rent or donation receipt with this?
Yes. Describe the payment in a single line, for example “Rent for March” or “Donation”, and enter the amount as the price.